Setting up a booking page for client meetings eliminates the back-and-forth emails that waste hours every week. A good scheduling platform lets clients see your real-time availability and book meetings instantly - no coordination required.
This guide covers what to look for in a booking page and how to set one up properly.
Why You Need a Dedicated Booking Page
According to Harvard Business Review, professionals spend an average of 4.8 hours per week scheduling meetings. That's over 200 hours per year wasted on coordination.
A booking page solves this by:
- Showing real-time availability - Clients only see slots when you're actually free
- Handling timezones automatically - No more confusion about "3 PM your time or mine?"
- Reducing no-shows - Automated confirmations and reminders keep meetings on track
- Looking professional - A polished booking page builds trust before the first meeting
What Makes a Good Booking Page Platform
Not all scheduling tools are created equal. Here's what matters:
Calendar Sync That Actually Works
Your booking page should connect to your existing calendars - Google, Outlook, iCloud, whatever you use. When you have an event, those times should automatically be blocked. When someone books with you, the event should appear on your calendar instantly.
The best platforms let you connect multiple calendars at once. If you have a work calendar and a personal calendar, both should be checked for conflicts.
Automatic Timezone Detection
When a client in Tokyo views your booking page, they should see times in Tokyo time. When a client in London views it, London time. This should happen automatically - no dropdown menus, no confusion.
The platform handles the conversion. You set your availability once in your timezone, and everyone sees it correctly in theirs.
Professional Appearance
Your booking page is often the first impression. Look for platforms that let you:
- Add your photo and bio
- Use a clean, custom URL (like bookcall.io/u/yourname)
- Include relevant links (portfolio, LinkedIn, company site)
- Keep branding minimal and professional
Confirmation Emails and Calendar Invites
When someone books, both parties should automatically receive:
- A confirmation email with the meeting details
- A calendar invite they can add with one click
- The video call link (if applicable)
- Easy reschedule and cancel options
You shouldn't have to send any of this manually. The platform handles it.
Easy Rescheduling and Cancellation
Meetings change. A good platform includes reschedule and cancel links in every confirmation email. Clients can move their meeting to a new time without emailing you. If they cancel, your calendar updates automatically.
This saves you from playing email tag when schedules shift.
Setting Up Your Booking Page
Once you've picked a platform, setup is straightforward:
1. Connect Your Calendars
Link all the calendars you use. The platform will check them for conflicts and block busy times automatically.
2. Set Your Availability
Define when you're available for meetings. Be realistic:
- Block time for deep work - Don't make every hour bookable
- Add buffer time - 15-30 minutes between meetings prevents back-to-back exhaustion
- Consider your energy - Put important calls during your peak hours
Example availability for a consultant:
Monday: 9:00 AM - 12:00 PM, 2:00 PM - 5:00 PM
Tuesday: 9:00 AM - 12:00 PM, 2:00 PM - 5:00 PM
Wednesday: No meetings (deep work day)
Thursday: 9:00 AM - 12:00 PM, 2:00 PM - 5:00 PM
Friday: 9:00 AM - 12:00 PM
3. Set Meeting Durations
Offer appropriate lengths for different meeting types:
- 15 minutes - Quick check-ins
- 30 minutes - Standard client calls
- 60 minutes - Discovery calls, strategy sessions
30-minute meetings tend to have the highest completion rate - long enough to be useful, short enough to stay focused.
4. Add Video Conferencing
Most client meetings happen over video. Connect your Zoom or Google Meet account and the platform should automatically include the meeting link in confirmations.
5. Customize Your Page
Add your photo, a brief bio, and any relevant links. Keep it professional but personable.
6. Test It
Before sharing, book a test meeting yourself:
- Open your page in an incognito window
- Pick a time slot
- Complete the booking
- Check that you receive the confirmation email and calendar invite
Sharing Your Booking Page
Once set up, add your booking link everywhere:
- Email signature - "Book a meeting" link
- Website - Prominent button on your contact page
- Social media - LinkedIn, Twitter bio
- Business cards - QR code linking to your page
The more places you share it, the fewer scheduling emails you'll get.
Common Issues
"My calendar shows free but the booking page shows busy"
Check for private or hidden events. Some platforms can see that time is blocked but can't read event details, so they mark it busy.
"Clients are seeing wrong times"
Make sure your timezone is set correctly in the platform. Clients should see times automatically converted to their timezone.
"Double bookings are happening"
Make sure all your calendars are connected. If you only connected your work calendar but have personal events blocking time, the platform won't know about them.
Stop Juggling Linktree + Calendly + Zoom
Most booking pages are just forms. bookcall gives you a professional landing page that builds trust before clients even pick a time - your photo, bio, links, and scheduling all in one place.
Built-in video calls, calendar overlay (so clients can compare your availability with theirs), and payments are coming soon. One tool instead of three.
More calendar integrations than anyone else - Google, iCloud, Outlook, Yahoo, Fastmail, and any CalDAV calendar. No double-bookings.
Automatic timezone handling - Clients see your availability in their local timezone. No dropdowns, no confusion.
No enterprise bloat - No per-seat pricing. Lifetime option available.